OSHA Reporting Guidelines

OSHA Announces New Accident Reporting and OSHA 300 Recording Requirements to Go In Effect on January 1, 2015

The Occupational Safety and Health Administration (OSHA) has recently announced new accident reporting and recordkeeping requirements that will be effective January 1, 2015.  These new requirements further expand employer accident reporting and recordkeeping obligations under the Occupational Safety and Health Act.

Currently employers are required to notify OSHA of:

  • a work related fatality within 8-hours
  • three or more employees admitted to the hospital (on an inpatient basis) due to a single accident event within 24-hours.

The following notification revisions will be effective January 1, 2015:

  • work related fatalities must be reported to OSHA within 8-hours
  • all in-patient hospitalizations, amputations and losses of an eye must be reported to OSHA within 24 hours.

Please note the following additional comments:

  • All employers covered by the Occupational Safety and Health Act, even if they are exempt from maintaining an OSHA 300 Log, will be required to comply with the new Severe Injury and Illness Reporting requirements.
  • Currently the only reporting option is by phone OSHA is developing a web portal to report incidents electronically, in addition to phone reporting.

Also note that OSHA has updated the “List of Industries” that are exempt from keeping injury and illness records or OSHA 300.  The former list used Standard Industrial Classification (SIC) codes.  The new rule utilizes North American Industry Classification System (NACIS) to classify establishments by industry.  The rule still maintains an exemption for employers 10 or fewer employees, regardless of their industrial classification from routinely keeping records of worker injuries and illnesses.  However, regardless of exemptions, if an employer has an injured employee that fits the recording guidelines, the OSHA 300 log must be maintained and the OSHA 300-A form must be posted as required.

We have available an OSHA Fact Sheet for your use.  The fact sheet provides an overview of the newly revised OSHA Recordkeeping Rule.  The fact sheet also identifies a list of new partially exempt industries as well as newly identified industries (based on NAICS classifications) to which the new reporting and record keeping requirements apply.  If you would like an electronic copy of the fact sheet, simply CLICK HERE to request it via email.